Ascend Booster Club Venue Fundraising

Venue Fundraising – What Is It?

We fundraise by working concession stands at local sports and concert venues. Volunteers may be assigned to a food stand; beer stands or serve as fill-in support.

To work an event, you must have:

• Valid Food Worker Card 
• Valid MAST Permit 
• Valid ID (on your person at all times) 

We expect all volunteers to represent Ascend Gymnastics Booster Club with professionalism.

• Be positive, respectful, and cooperative 
• Follow all Booster Club bylaws and expectations 
• Demonstrate integrity and strong work ethic 

Any negative, abusive, or dishonest behavior—at the venue or outside of it—may result in:

• Immediate removal from the event 
• Permanent removal from fundraising opportunities 
• Forfeiture of donations to the general fund 

We are a preferred group because of our professionalism—this matters.

To participate in venue fundraising, you must:

• Be 21 years or older 
• Be a current Booster Club member 
• Have a valid MAST card 
• Have a valid Food Worker Card 
• Have a valid TiPS card (required for White River, Gorge, and UW) 

Food Worker Card
https://www.foodworkercard.wa.gov — ~$10

TiPS Training / MAST Certification
www.gettips.com — ~$40

• TiPS training includes MAST certification 
• Required for: White River, Gorge, UW 

• Sign-ups are managed through SignUpGenius 
• Communication and updates are posted in the Ascend Venue Fundraising Facebook Group 
• Access is granted once all permits are submitted 

Family Participation Guidelines

• Some venues limit shifts to one person per family 
• Additional family members must join the waitlist where applicable 
• Priority is given to ensure as many families as possible can participate 

Waitlist

• Being on the waitlist still gives you a high chance of working 
• Do not move yourself into open spots—placement is managed by the coordinator 

Deadlines

• Sign-ups lock 2 weeks before the event 
• After that, all coordination moves to Facebook 

Once submitted to a venue, you are committed.

• If you cancel after the 2-week lock: 
  • You must find a qualified replacement 
  • OR pay a $170 no-show fee (or higher if charged by venue) 
• Repeated issues: 
  • 3 late cancellations without replacement → loss of fundraising privileges 
  • No-call/no-show → immediate removal 

• Must be pre-approved before the sign-up lock date 
• Lower priority than full-shift volunteers 
• May result in pro-rated donation credit 

• Lumen Field: Free for select events (pass provided in Facebook event) 
• ShoWare / White River: Free parking available 

Allow extra time and avoid leaving valuables in your car. Carpooling is strongly encouraged.

Standard:

• Black pants 
• Black non-slip shoes 
• Hair pulled back 

Additional notes:

• No jeans or leggings at Lumen Field 
• White River/Gorge allow modest black shorts 
• Shirts are provided and must be returned (fees apply if not returned) 

Weather considerations:

• Lumen Field: Outdoor/covered—dress in layers (dark or team colors) 
• White River: Hot—bring sun protection and water 

Typical earnings vary by venue:

• ShoWare: ~$20/hr or % of sales 
• Lumen Field: $170 minimum + % of sales 
• White River: % of sales (no minimum typical) 

• $25 annual admin fee 
• Cost of required Ascend shirt (deducted from first event) 
• 1.5% donation deduction to general fund 
• $2 per event: 
  • $1 → Venue Coordinator 
  • $1 → Treasurer 

Funds may be used for:

• Gym tuition & assessments 
• Competition travel (hotel, airfare for 1 adult, rental car) 
• Training, private lessons, clinics, choreography 
• USAG membership & equipment fees 

Restrictions:

• Not usable for other sports 
• Transfers allowed to another 501(c)(3) (max $1,500 per family) 

• Statements issued monthly 
• Payments processed on the 1st and 15th 
• Requests must be submitted 3 business days prior 

Reimbursements:

• Must include valid receipts 
• Must be submitted within 1 year 
• Paid on the 1st of the month only 
• 
  

If your athlete leaves Ascend:

• You have 30 days to direct your funds 
• After that, funds revert to the general fund